Privacy Policy

VirtaMove Corp. (“VirtaMove”) is committed to respecting the privacy of our website users. This VirtaMove privacy policy describes our practices regarding the collection, use and sharing of your personal contact information. By using our website you consent and agree to the collection, use and disclosure of personal contact information and to the privacy practices set out in this policy. VirtaMove expressly reserves the right to change this privacy policy at any time. Please check here regularly to see the latest version of this policy.

This statement applies with respect to personal contact information we collect from and any other sites on the World Wide Web owned and/or operated by VirtaMove.

About VirtaMove Corp.

VirtaMove is a vendor of software solutions to businesses, organizations and government. This website is intended to provide information to our customers, partners and potential customers and partners. Our software is not intended to be sold to individual consumers and we expect that users of our website will be individuals acting in their capacity as employees or contractors of the business they represent who desire further information about VirtaMove and its products and services for business purposes. The nature of our business makes it extremely unlikely that anyone under the age of majority will register on our website and we do not knowingly collect the information of individuals under the age of 18 years.

Chief Privacy Officer

VirtaMove’s Privacy Officer is Nigel Stokes. The Privacy Officer is responsible for all privacy related matters at VirtaMove. His contact information is below.

How do we collect personal information?

VirtaMove collects personal contact information (“Personal Contact Information”) when you register with VirtaMove for a VirtaMove account as a customer, potential customer or guest user, when you use certain VirtaMove products or services, when you register to attend a seminar or participate in an online forum or survey, when you ask to be included in an email or other mailing list, or you submit an entry for promotions, or when you submit your personal contact information to VirtaMove for any other reason. From time to time, VirtaMove receives Personal Contact Information from business partners and vendors or contact information from vendors of lists or other third parties.

VirtaMove may supplement the Personal Contact Information that you provide to us via the website or that we receive from third parties with public information available on the internet from your employer’s website, from business networking websites like LinkedIn and from information gathered by communicating with you by telephone, email or in person.
When you access our website, VirtaMove tracks your IP address. We may also associate information with your IP address including geographical, corporate, network information and the identity of individuals who have accessed our website from the same or similar IP addresses in the past, provided they have provided this information to us as outlined above. VirtaMove may also store information on how you found our website. VirtaMove gathers certain information about you based upon the pages that you access in our website. This information may include the URL of the website that you just came from, which URL you next go to and what browser you are using (“IP Information”).

What personal information do we collect from individuals?

VirtaMove uses Customer Relationship Management (CRM) and Marketing Automation software internally to store Personal Contact Information about website users and to maximize the safety of your personal data. Generally, Personal Contact Information is business contact information like your name, title, business address, business email and business telephone number. VirtaMove may also collect publicly available information like biographical information from your employer’s website or information from your profile on business networking sites like LinkedIn. VirtaMove uses CRM and Marketing Automation software to maintain information about your professional relationships such as your employer or previous employer, your administrative assistant, your manager or relationships to other organizations that you may have such as participation in industry groups.
VirtaMove collects IP information related to your use of our website, including how you found the website, what pages you view and how long you spend on the website.

How do we use your Personal Contact Information?

The primary use of your Personal Contact Information and IP Information is to maintain strong business relationships with our customers, partners and potential customers and partners. During the sales process, VirtaMove uses a strategic selling methodology to identify sales opportunities and establish and maintain the relationships with the employees and agents of the potential customer required to manage a complex sales process. For customers and partners, VirtaMove uses Personal Contact Information and IP Information to maintain its relationships with the individuals necessary to meet its contractual obligations to its customers and partners and to ensure that it provides them with a world class customer experience. Data is retained only as long as it is relevant to serve you.

VirtaMove also uses Personal Contact Information and IP Information to verify compliance with customer contracts, track downloads and use of information, to enforce terms of service, to ensure security of its website and systems and detect inappropriate or illegal conduct.

VirtaMove uses individual and aggregated non-identifiable personal information to provide better customer service and improve its marketing. VirtaMove uses Google Analytics to get insight into its web traffic and marketing effectiveness. More information on Google Analytics can be found at:

Our privacy policy indicates that you may view, modify, or delete the data we have related to you, upon request. To do so, you must contact the Chief Privacy Officer using the contact information below.

With whom do we share your Personal Contact Information?

Your Personal Contact Information may be shared with VirtaMove offices or subsidiaries around the world. All such entities are governed by this Privacy Policy and any other rules or agreements required to comply with applicable law. Data transferred is protected to the best of our abilities by administrative, technical, and physical security measures although we cannot guarantee the complete security of information transmitted via email or website. Employees that process this data are educated on our privacy policies and employees may only access data pertinent to their work.

Your Personal Contact Information is never shared outside VirtaMove without your permission, except under conditions explained below.

According to our privacy policy, VirtaMove may send your Personal Contact Information to other companies or people under any of the following circumstances: when we have your consent to share the information; when we need to share your information to provide the product or service you have requested; when we need to send the information to companies who work on behalf of VirtaMove to provide a product or service to you (we will only provide those companies the information they need to deliver the service); or when we want to keep you up to date on the latest product announcements, software updates, special offers or other information we think you’d like to hear about, either from us or from our business partners (unless you have opted out of these types of communications). We will also disclose your Personal Contact Information if required to do so by law, to enforce our Terms of Use or other contractual agreements, or in urgent circumstances, to protect personal safety, the public or our websites.

How do we use cookies?

Like many other websites, our website utilizes a standard technology called a “cookie” to collect information about how our website is used. A cookie is a small data text file, which a website stores on your computer’s hard drive (if your Web browser permits) that can later be retrieved to identify you to us. Cookies were designed to help a website recognize a user’s browser as a previous visitor and thus save and remember any preferences that may have been set while the user was browsing the site. For example, cookies can securely store a user’s password, personalize home pages, identify which parts of a site have been visited or keep track of past selections.

Our privacy policy dictates that we use cookies for the limited purposes of enhancing your visit to our website and to enable us to track and target the interests of our users. A cookie cannot be read by a website other than the one that set the cookie. No other company will have access to our cookies. A cookie cannot retrieve any other data from your hard drive, pass on a computer virus, or capture your email address.

Most browsers are initially set up to accept cookies. If you prefer, you can reset your browser to notify you when you have received a cookie, or alternatively, to refuse to accept cookies. It is important to note that you may not be able to use certain features on our website if you choose not to accept cookies.

How to update, change or delete your personal information or contact VirtaMove with concerns

For questions or concerns regarding your personal information and our website privacy policy, or to update, correct or delete your personal information, please contact:

Nigel Stokes
CEO & Privacy Officer
VirtaMove Corp.
1 Hines Road, Suite 204, Ottawa, Ontario K2K 3C7
Or by email:

Note that we may retain changed or deleted information for archival, contractual or regulatory purposes unless requested otherwise.